Quick answer
Start with your guest list sorted by table number, then choose a gatorboard sign that fits your venue style and size. Plan your layout with generous spacing and a clear font hierarchy so guests can find their names fast.
Why gatorboard works for seating charts
Gatorboard is a rigid foam board with a hard, smooth surface that resists bending and warping. It prints cleanly with sharp text and graphics, making it ideal for large-format signs that need to stand up during a busy reception. Unlike acrylic, gatorboard is lightweight and easy to transport, but it is not transparent and does not have the same glossy, high-end look. Choose gatorboard when you want a sturdy, affordable sign that still delivers a polished appearance.
The Hannah vs The Jordan: which layout style fits?
Both signs are printed on gatorboard, but their layouts serve different aesthetics. The Hannah features bold, modern fonts and a design-forward layout that suits industrial venues, urban rooftops, or downtown settings. The Jordan uses clean typography with generous white space for a minimalist, sophisticated look that works well in modern venues or masculine-themed celebrations. Your choice should match the overall tone of your wedding rather than just the seating chart alone.
Step-by-step layout guide
- Sort your guest list by table number: List every guest name under its assigned table number. Use last names alphabetically within each table group. This is the data you will send to your printer. Common mistake: listing guests in alphabetical order across all tables instead of grouping by table. Guests expect to find their table first, then their name.
- Choose a sign size based on your guest count: A standard 24x36 inch gatorboard sign comfortably fits 10–12 tables with 8–10 names each. For larger weddings (15+ tables), consider a 30x40 inch sign or split the list into two panels. The Hannah and The Jordan are both available in multiple sizes. Checkpoint: measure your easel or stand before ordering. A sign that is too wide may not fit your display frame.
- Set a clear font hierarchy: Use a bold, larger font for the table numbers (at least 48pt) and a lighter, smaller font for guest names (24–30pt). Keep the same font family throughout for consistency. The Hannah already uses bold modern fonts, so you mainly need to confirm the size ratio. Common mistake: making table numbers too small. Guests scan for their table number first, so it must stand out from the name list.
- Space columns generously: Leave at least 1.5 inches between columns of names. This prevents readers from accidentally jumping to the wrong column. For signs with many tables, consider grouping tables into sections (e.g., Tables 1–5, Tables 6–10) with extra spacing between sections. Checkpoint: print a paper mockup at full size and step back 5 feet. If you cannot easily follow a single column with your eyes, increase the spacing.
- Add drill holes for easy hanging: Both The Hannah and The Jordan offer an Add Drill Holes option during ordering. Adding two small holes at the top lets you hang the sign on hooks or nails without needing a separate frame. This is especially useful for outdoor or rooftop venues where easels may be unstable. Common mistake: forgetting to request drill holes and then trying to tape or prop the sign. Gatorboard is sturdy but heavy; tape may not hold it securely.
Product facts
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Wedding Seating Chart | The Hannah: The Hannah uses bold modern fonts and a clean, design-forward layout. This means you need fewer names per column to keep the bold type readable, so plan for a larger sign or fewer tables if you choose this style.
Wedding Seating Chart | The Hannah
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Wedding Seating Chart | The Jordan: The Jordan features bold, clean typography with generous white space. The extra white space gives you flexibility to add more names without feeling crowded, but it also means the sign may need to be larger to fit all your guests.
Wedding Seating Chart | The Jordan